Job Description
Role responsibilities
Calendar Management
Manage the calendar of CAO Head of Front Office Support by keeping it
current at all times
Proactively engage the CAO / Business Manager to ensure meetings are setup.
Travel /Expense Management
Travel and hotel bookings, visa documentations, car hire, etc. for CAO / N-1
travelling within/outside India.
Raise expense claim requests as per mandated timelines and work with internal
teams to ensure the claims are settled in a timely manner
Visitor Management
Block Cabins / Meeting Rooms for visitors schedule meetings by working with
other EAs.
Proactively engage Business Managers to ensure that the calendar invites
reconcile the agenda planned.
Ensure the meetings are run as per plan reaching out to invitees to remind
them of their upcoming meetings, guiding them to the respective rooms.
Work with admin in managing the Lunch/Dinner for the visitors.
Townhall Management
Organize events (staff welfare, townhalls, events) both locally and offsite.
Arrangements include arranging for beverages, refreshments, snacks, etc.
Others
Ensure efficient and smooth functioning of the office.
Receive incoming documents (memos, invoices, etc.) to organize in a filing
system
Arrange couriers/pick-ups for the outgoing documents.
