office assistant

JOB PROFILE Location Pune (Regional Office) Designation Executive Assistant Department Administration / HR Job Summary We are looking for a proactive and highly organized Executive Assistant to support the Regional Office in Pune. The individual will play a key role in managing HR-related activities, coordinating travel and accommodation logistics, maintaining the guest house, and facilitating seamless communication between regional office and units. ESSENTIAL DESIRABLE SKILL SETS Strong organizational, communication, and multitasking skills. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook). Experience in handling HR support functions and office coordination. DUTIES AND RESPONSIBILITIES Administrative Coordination Support Provide administrative assistance to the Regional Leadership Team. Coordinate inter-departmental communications across regional and plant units. Manage calendars, meetings, and follow-ups for leadership. HR Support Assist with local HR activities including attendance, onboarding, documentation, and employee engagement. Maintain employee records and assist with HR compliance. Coordinate training sessions, workshops, and internal events. Travel Hospitality Management Plan and manage travel arrangements for employees and visitors (flights, trains, cabs, etc.). Handle accommodation bookings and logistics for traveling staff and guests. Oversee the upkeep and operations of the company guest house. Facility Office Support Coordinate with vendors for office supplies, utilities, and service providers. Ensure smooth day-to-day functioning of the regional office. Act as the first point of contact for guests, partners, and internal teams. KEY ATTRIBUTES Discreet and trustworthy with sensitive information. Proactive, with the ability to anticipate needs and take initiative. Team player with strong interpersonal skills. Excellent time management and prioritization. IDEAL INCUMBENT PROFILE Age 28 32 Yrs. Gender Male/ Female Experience 3 6 years of experience in administrative or EA roles, ideally supporting senior management. Qualifications Graduate (Bachelor s Degree) specialization in HR/Business Administration preferred.