Administrative Clerk

Job Summary Administrative Clerk job summary Our busy organization is seeking a highly organized, hardworking and self-motivated Administrative Clerk to keep the office running smoothly. The ideal candidate will report to multiple managers with minimal direct supervision while maintaining the calendars and schedules for several departments. Therefore, he or she needs to have superb time management and organization skills. The candidate will be comfortable with general office operations, including electronic correspondence, filing, typing reports and distributing mail. Our Administrative Clerk is one of the faces of our organization, and therefore should have good people and communication skills in order to best work with our clients. We also hope that our Administrative Clerk will help us identify ways we can be more effective and efficient by contributing fresh ideas for improvement. Responsibilities and Duties Administrative Clerk responsibilities Handle office interactions with outside visitors. This includes greeting and directing guests, answering phone inquiries, and handling requests or complaints in a professional manner. Keep track of inventory and work with supply vendors to ensure a well-stocked office. Occasionally travel off-site to deliver files and reports to various departments within the organization. Maintain files with confidentiality in an easily accessible format. Coordinate communication between various departments, schedule meetings, distribute reports and keep all parties informed of general business operations. Operate and maintain office machinery, including copiers, fax machines and printers.